EFFECTIVE RECORDS MANAGEMENT CONCEPTS AND PLANNING OF COMPUTERIZED SYSTEMS
EFFECTIVE RECORDS MANAGEMENT CONCEPTS AND PLANNING OF COMPUTERIZED SYSTEMS
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Issue Date
1983
Authors
Takayanagi, Marsha
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Abstract
Effective records management is based on an objective and clear idea of the data that needs to be recorded and the most effective means of recording it. To many museum professionals, this means computerization. One assertion of this paper is that this is not necessarily the case. Manual systems may only need slight improvements to meet the needs of the museum they are designed to serve. Many museums may not, in reality, require the kinds of data manipulation that computers may provide.
Defining and evaluating informational requirements is, then, the first phase of designing an effective records management system. If, after such an analysis of the existing manual system, it is decided that computers are the most effective means of organizing data, the following phases define what jobs the computer will perform, how it can most efficiently perform defined jobs, and how humans will interact with it.
These phases, and steps within each phase, are enumerated in the thesis text. Preliminary analytical phases are applicable to a variety of project scopes, ranging from restructuring a manual system to inventory control to comprehensive surveys leading to computer projects. The last part of the thesis emphasizes the concepts of database management systems.